Position/Office Details

Eligibility for NASN Office or Nominating Committee

1. Be a current active NASN member who is working in the field of school nursing and who has been a member of NASN for no less than four consecutive years immediately prior to taking office.
2. Be a current active member of an affiliate association.
3. Have served on the NASN Board of Directors for at least one term or served as an officer of an affiliated organization for at least one term.
4. The candidates nominated for nominating committee membership shall meet requirements one and two above and shall have served on the NASN Board of Directors.
5. Nominated candidates for office, if elected, may not serve concurrently as an officer of an affiliate association or as an NASN Director. If elected to NASN office, they must resign from any elected affiliate position or office.
6. NASN members may self-nominate by completing the full application described below under "Applicant Responsibility" and submitting the application and additional documents required prior to midnight (ET) April 15.

Officer/Nominating Committee Candidate Responsibilities

Each potential candidate shall complete and submit the following forms via email to the nominating committee chair no later than midnight (ET) April 15:

• Form 301: Candidate Data Form
• Form 302: Candidate Statement of View containing the platform statement of not more than 300 words
• Form 306: Employer letter of support from the school district superintendent or administrator with authority to support the time and commitment for work related to role (Officer positions only)
• Two letters of recommendation (one from the affiliate association)
• A digitally scanned color (300 dpi) photograph of the candidate (for posting and reproduction purposes for nominated candidates)

Note:

• Packets received after the deadline and incomplete packets will not be considered.
• All applications will be reviewed by the nominating committee, and the final slate for election will include only those applicants nominated by the committee.
• Candidates agree to participate in "Meet the Candidate" activities. NASN will provide a process for candidates to speak to members virtually and respond to questions offered by the membership.

Timeline for Candidates

Campaign Guidelines

The National Association of School Nurses approves and encourages each candidate to provide campaign information to the membership following the guidelines below:

• Candidates may begin campaign activities on January 1.
• Providing campaign information to members shall be an electronic process.
• Candidate information shall not be worded or designed to imply NASN endorsement of individual candidates.
• Candidates shall distribute all campaign materials electronically to members by providing a link to the candidate information on the NASN website. The link can be posted on the NASN All Member forum, and if permitted by his/her affiliate, on the state affiliate community site, or automated mailing or discussion lists. The postings may be made only one time. Printed information will be provided to members who request paper ballots at the time of elections.
• Candidate-provided information shall be dated and shall contain a statement that the candidate has approved the materials.
• The candidate shall inform the nominating committee chair when and where the links have been posted on the day of the posting.

Responsibilities and Duties

Secretary/Treasurer 

In addition to duties listed in the other NASN governing documents and prescribed by the parliamentary authority adopted by the corporation, the NASN secretary/treasurer shall:

• Record and maintain the minutes of all meetings of the executive committee and board of directors, and the NASN Annual Meeting.
• Serve as chair of the finance committee, the investment advisory committee, and the professional practice document advisory committee and submit written reports of the activities of these committees to the executive committee and board of directors.
• Monitor the development of the annual budget, including restricted and unrestricted funds.
• Monitor activities of the endowment fund and report to the executive committee and BOD
• Monitor NASN monthly financial reports of the chief financial officer.
• Monitor NASN investment accounts to ensure compliance with board policies.
• Correspond with strategic committee co-leaders, executive committee, and board of directors regarding all budget requests.
• Lead the review and update of NASN Board Standing Rules and How2Guides that pertain to financial operation and activities of NASN.
• Perform other duties as assigned by the president.

Vice President

In addition to duties listed in the other NASN governing documents and prescribed by the parliamentary authority adopted by the corporation, the NASN vice President shall:

• Assist the president-elect with review of the BSR and How2Guides
• Oversee, in collaboration with the NASN meeting planner, the Excellence in School Nursing recognition activities
• Serve as chair of the strategic committee related to membership.
• Serve as the chair of the Recognition and Distinguished Service awards meetings of the executive committee.
• Serve as liaison to NASN Special Interest Groups, and other groups as assigned.
• Provide strategic oversight for the NASN online communities to identify newly developing and current issues in school nursing, and to provide reports to the board of directors.
• Serve as a liaison on the National Board for Certification of School Nurses, if nationally certified, and as assigned by the President.
• Perform other duties as assigned by the president.

President-Elect 

In addition to duties listed in the other NASN governing documents and prescribed by the parliamentary authority adopted by the corporation, the NASN president-elect shall:

• Work closely with the president to coordinate the work of the organization in order to assume leadership and to provide continuity in transition to president.
• Serve as liaison to American Academy of Pediatrics Council on School Health (COSH) and other groups as assigned by the president.
• Work with the president and chief executive officer to coordinate the affiliate leadership meeting at the annual conference.
• Chair the review of the NASN Board Standing Rules and How2Guides.
• Serve as an ex-officio member of the bylaws committee and participate in bylaw review process.
• Facilitate the orientation for new directors each fall with a follow up in spring.
• Facilitate board development and understanding of board governance.
• Perform other duties as directed by the president

President 

In addition to duties listed in the other NASN governing documents and prescribed by the parliamentary authority adopted by the corporation, the NASN president shall:

• Serve as the chief elected officer, representative, and spokesperson of the association.
• Promote the mission and goals of NASN
• Regularly communicate with the executive committee, board of directors, and NASN staff through a monthly letter/blog.
• Communicate with the general membership through the president’s message in NASN School Nurse and the NASN Weekly Digest.
• Develop the agenda and preside at all meetings of the board of directors, the executive committee, and the membership.
• Hold, with the exception of June and July, monthly executive committee meetings, unless otherwise determined by the executive committee.
• Install new NASN officers and directors.
• Assist with new officer and director transitions.
• Facilitate orientation for new executive committee members.
• Appoint strategic committee co-leaders and members, subject to the approval of the executive committee.
• Establish and appoint the membership and chairs of committees/task forces as deemed necessary.
  • Bylaws Committee (BSR 12.05)
  • Endowment Allocation Advisory Committee (BSR 12.07c.)
  • Endowment Fundraising Committee (BSR 12.07b)
  • Endowment Fund Research Grants Committee (BSR 12.07e)
  • Fellows of the National Association of School Nursing Selection Committee (BSR 12.08)
  • Investment Advisory Committee (BSR 8.05)
  • Journal of School Nursing Editorial Advisory Board (BSR 12.03)
  • NASN Scholarship Committee (BSR 12.07d.)
  • NASN School Nurse Editorial Advisory Board (BSR 12.04)
  • Research Advisory Committee (BSR 12.06)
• Facilitate the elections of Nominating Committee members
• Recommend to the executive committee continued affiliations or participation with external groups/organizations.
• Appoint liaisons and representatives with input from the executive director and executive committee

Nominating Committee Elected Member

• Seek out qualified candidates for office and determine their eligibility as outlined in the NASN Bylaws, BSRs, and How2Guides.
• Refer potential candidates to the online NASN Election webpage for election guidelines and information.
• Review each potential candidate’s documentation prior to the nominating committee meeting(s).
• Compile a qualified slate of candidates for submission to the president. The nominating committee seeks to nominate at least two candidates for each office.
• Work with the NASN president-elect to review How2Guide 109 and makes recommendations for revisions.
• The nominating committee also oversees the credentialing procedure at the annual meeting.

Form 301: Candidate Data Form

Form 302: Candidate Statement of View

Form 306: Template for Employee Letter of Support